SCOPE OF ROLE: 

• Reports to: Deputy Country Director of Programs & Operations (DCD – Ops)
• Dimensions: Sudan is one of the most challenging and exciting working environments that Save the Children currently works in. Save the Children is one of the key actors in Sudan. As such the agency not only follows through its own plans but helps shape the strategies and plans of others – advocating with Donors, formulating policies with the government, drawing attention to neglected needs and leading strategy development in core domains such as Child Protection, Education and Livelihoods.
• Budget Responsibilities: as per in-country the SOD
• Staff directly reporting to this post: This position will line manage field team that exclusively implement projects in the particular field office, Finance, Supply chain and Human resource.

KEY AREAS OF ACCOUNTABILITY:

Leading Field level Program/grant management:

• Oversee the implementation of all programmes operating in their respective field offices, ensuring that programs are delivered according to awards agreement requirements, humanitarian standards and Save the Children standards
• Ensure that activities are appropriately planned and resourced, with work plans, procurement plans, and phased budgets in place for each project and that progress is systematically monitored on a monthly basis against targets for both budgets and programmatic targets and issues are flagged for support in a timely fashion
• Ensure that kick off and close out meetings are held at the field level according to Save the children standards.
• Ensure that all Awards have effective monitoring and evaluation systems and a system of learning and feedback is in place for the field office; actively engage in regular programme monitoring
• Ensure that internal and donor reporting is of high quality, timely and informs managerial and strategic decision making.
• Contribute to project design ensuring that new proposals are in line with area strategy, feasible and adequately resourced and support sectoral assessments where necessary
• Work with the Programme Managers to ensure that relevant contingency planning is developed and feed into emergency preparedness initiatives or responses
• Lead the Field l teams to ensure the smooth implementation of programmes and ensure that programme plans are clearly prioritized and communicated to the support team effectively.

1. Strengthen Field level Interdepartmental coordination.

• Ensure effective coordination and communication flow between departments (thematic and support) to ensure efficient program delivery and a constructive and supportive working environment
• Ensure timely and quality reporting from all departments and detailed analysis of program status, constraints and mitigating factors
• Work closely with support departments in Port Sudan to raise issues related to the field level. From time to time, raise issues with DCD Ops to escalate them where appropriate.
• Chair weekly/ monthly interdepartmental meetings in the field for purposes of program and operational reviews.

Strengthen Field Level internal controls for risk mitigation

• With the support of the DCD Ops as well as other relevant Senior management staff, ensure appropriate compliance with systems and procedures (procurement, fleet, warehousing, finance, HR, admin, etc.) in the field offices.
• Ensure all field offices, guesthouses and any sub offices, vehicles and other assets are managed as per standards, and ensure Save the Children’s assets are used according to Save the Children policy and in line with the goals of the program
• Demonstrate compliance and leadership with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures
• Ensure that all field staff have a clear understanding of Save the Children mission, vision and values, organizational goals, which are in turn reflected in programme planning, implementation and staff conduct.
• Ensure mitigation plans are always in place for the identified Save the Children South Sudan risk areas.

1. Financial Management

• Create and maintain a master budget for the respective field office.
• Ensure that Field level financial management is as per the organizations financial policies and procedures.
• Participate in weekly cash count sessions.
• Approve all field financial transactions as per the approved Scheme of delegation.
• Ensure field office financial requests are made in time to ensure timely disbursal of funds from the country office.
• Work closely with Country office Finance department to strengthen field financial management.

Ensure effective Staff Management:

• Working in close collaboration with the DCD Ops and Human Resources (HR), ensure appropriate staffing within the field offices, including through leave tracking and timely recruitment.
• Ensure application of Country Office Performance Management Systems, including on-going feedback and periodic reviews based on clearly defined objectives and staff understanding of their responsibilities
• Help identify learning needs for the Save the Children field teams and assist in the organization of training sessions for staff, partners, local authorities and community members. Actively engage in capacity building where possible
• Contribute to constructive working relationships between teams and team members and identify ways that all teams and team members are able to contribute positively to common goals.

Strengthen Security & Safety management:

• Maintain clear overview of the political, legal and security context from time to time and ensure effective security management on field sites
• Ensure that security incidents are duly reported, information is effectively collected and exchanged with staff and other organisations
• Work closely with operations department and Humanitarian access and safety department at the country office to strengthen security procedures and protocols for the field and ensure an understanding and adherence to them.
• Ensure staff are trained in, and comply with, security procedures and protocols and flag to the DHSS any capacity gaps.

KPI Improvement

• Ensure that KPIs   followed up and performance tracked.
• Hold Program Managers to account for any KPI issues

Other

• Tasks as assigned by line manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability: 

• Holds self and team accountable for achieving ambitious goals and high performance, in line with Save the Children’s values.
• Demonstrates responsibility and ownership of decisions, resources, and outcomes.
• Ensures transparency and compliance across financial, operational, and programmatic activities.
• Empowers teams by delegating responsibility, providing coaching and clear expectations, and applying consequences when results are not achieved.
• Promotes an organizational culture of integrity, accountability, and ethical conduct, especially in complex and high-risk environments.

Ambition: 

• Sets bold and achievable goals for the Kordofan and White Nile programme portfolio, inspiring staff and partners to achieve measurable impact for children.
• Leads strategic planning and anticipates future challenges and opportunities in the Kordofan and White Nile context.
• Drives innovation and resilience in programming and operations amid adversity, conflict, and resource constraints.
• Champions localization, national staff leadership, and sustainable long-term impact.

Collaboration

• Builds and maintains strong, trust-based relationships with team members, other departments, partners, authorities, and communities.
• Promotes teamwork, inclusion, and a positive working culture across dispersed and remote locations.
• Values diversity as a source of strength; ensures respect for all staff, partners, and beneficiaries regardless of background, gender, or identity.
• Encourages open communication, constructive feedback, and cross-functional coordination.

Creativity

• Identifies and promotes innovative solutions to operational and programmatic challenges, including alternative delivery models and remote management approaches.
• Encourages teams to pilot new ideas, document learning, and adapt quickly to contextual changes.
• Fosters a culture of continuous improvement, learning, and problem-solving.
• Advocates for flexible, adaptive programming and innovative partnership modalities suitable for Kordofan and White Nile’s access and security constraints.

Integrity

• Demonstrates honesty, fairness, and consistency in all actions and decisions.
• Upholds Save the Children’s Code of Conduct, Child Safeguarding, Anti-Fraud, and Anti-Bribery policies.
• Acts as a role model for ethical leadership, ensuring compliance and reinforcing organizational values at all times.
• Promotes a zero-tolerance culture towards misconduct, safeguarding breaches, and corruption.

QUALIFICATIONS AND EXPERIENCE

Essential

• Hold a relevant degree in Development management, Humanitarian studies, or any relevant Social Sciences and at least 5 years/substantial experience working in Field/ program management with a humanitarian/ development organisation.
• Skills and experience in project/programme implementation, monitoring, review, and evaluation including budget holding responsibilities.
• Substantial people and programme management experience with good interpersonal skills and ability to communicate at all levels
• Substantial experience in office management with a good understanding of logistics, HR and finance procedures
• Solid experience in grant management, including budget holding and donor reporting
• Substantial understanding or proven experience of security management issues
• Representational, political awareness and advocacy skills
• Experience of working with partners and a participatory approach
• Able to work to tight deadlines with minimal supervision
• Fluency in written and spoken English and computer literate
• Commitment to and understanding of Save the Children’s aims, values and principles.